Archive for the ‘NARA Records’ Category
The Managing Government Records Directive (OMB M12-18) charges the National Archives and Records Administration to lead the efforts to modernize records management in the Federal Government.
The Directive focuses on two main goals:
- agencies will require electronic recordkeeping by managing all their email in an accessible electronic format by the end of 2016 and managing all their permanent records as electronic records by the end of 2019.
- agencies must demonstrate compliance with all records management laws and regulations.
I talked about the importance of the Directive in a post when it was issued in 2012. Since then, we passed several milestones. Agencies have identified Senior Agency Officials to lead records management in their programs and I have met with them to discuss the challenge and collaborate on solutions. And they have reported on their progress.
Staff members Meg Phillips, Don Rosen, and Chief Records Officer Paul Wester mingle with vendors at “The Managing Government Records Directive: A Grand Challenge for Industry” event in September 2013.
In September, we hosted a successful industry day for the Federal information management community and vendors with automated electronic records management solutions and services. It was an opportunity to meet and discuss the solutions and tools needed to meet the goals of the Directive.
We followed industry day with a request for information, asking vendors to describe … [ Read all ]
State Fair, 10/1972. National Archives Identifier 545457
The second of our new strategic goals is to “Connect with Customers.”
Having spent most of my career working with the public, customer service is a passion of mine. In my personal life I am always looking for exemplars—places where I am dazzled by attention to service, places which learn from their customers, places which put their customers at the center of the service equation.
At the National Archives, we connect with customers in a multitude of ways: nationwide, face-to-face, over the phone, across the desk, in our research rooms, in the classroom and of course, online. We have a wide-variety of customer communities, including educators, historians, genealogists, researchers, veterans and now groups such as civic hackers, Wikipedians and many more. We need to become more agile, more creative in connecting with them – whoever they are, wherever they are, to deliver what they want when they want it.
But connection is not just about delivery, it is about engaging with the public in ways we have not done in the past. Much of the work we have been doing with Open Government has been about connecting with customers in new ways. In speaking about Open Government, President Obama said, “Our commitment to openness means more than simply informing the American people about how decisions are made. It means … [ Read all ]
The first of our new strategic goals is to “Make Access Happen.” Increasingly, access means digital, online access. Our first goal has one objective, to make our records available to the public in digital form to ensure that anyone can explore, discover and learn from our records.
Here are a few of the initiatives listed under this goal:
- First, we want to complete the long journey of describing our holdings in our online catalog. We launched our first agency-wide online catalog in 2003, and now we are within just a few years of being able to say that over 95% of our records are described at the series level. Currently we are at 83% and going strong. Archivists across the agency continue to provide basic archival metadata to the catalog so that people around the world can know what we have.
- We will also accelerate the processing of analog and digital records to quickly make our records available to the public. Foundational technology for that effort will be the development of a digital processing environment that will allow archival, digitization and description staff to work in an environment that supports and enhances accelerated processing of the records.
- We want to digitize our records and to make them available online.
… [ Read all ]
When I was a kid growing up in Beverly, MA, every morning I would walk by the site of the cotton mill visited by George Washington. That mill, the Beverly Cotton Manufactory, even predated Eli Whitney’s cotton gin, which was patented 220 years ago today!
Eli Whitney’s Cotton Gin Patent Drawing, 03/14/1794
From Records of the Patent and Trademark Office, National Archives Identifier 305886… [ Read all ]
Stills similar to the one represented in this drawing were used to make distilled liquors and were commonly used in America during the early 19th-century. And their “descendants” are still being found in the mountains of rural America!
A preview of an exhibit planned for 2015 here at the National Archives: “Spirited Republic.”
Eli Barnum & Benj. Brooks Still Design Patent, 1808
Records of the Patent and Trademark Office, National Archives Identifier 305887… [ Read all ]
This 1918 valentine refers to the World War I effort to economize on food for the war effort—called “Hooverizing” in honor of the U.S. Food Administrator, Herbert Hoover.
From the Herbert Hoover Presidential Library… [ Read all ]
Ken Price, the Hillegass University Professor of American Literature and co-editor of The Walt Whitman Archive at the University of Nebraska-Lincoln, needs our help. Mining the records of the Office of the Attorney General here at the National Archives, Price has discovered 3000 documents in Whitman’s hand. His discovery is described in a 2011 Prologue article, “Whitman, Walt, Clerk.”
Portrait of Walt Whitman taken at Mathew Brady’s studio in Washington, D.C. between 1865 and 1867. National Archives Identifier 526439
It seems likely that additional documents exist in archives scattered around the country. The items Price located were written between July 1865 and December 1871, when Whitman worked as a clerk in the Office of the Attorney General. These documents were identified through recognition of Whitman’s handwriting, though in a few rare cases Whitman did include his initials or signature. The documents preserved here at the National Archives were internal office copies of correspondence sent out to a wide array of officials in various states and territories. Although Whitman was often charged with creating the copy of record for the office, he also inscribed outgoing letters. I offered to help Price with his ongoing treasure hunt and I hope you will help us with this search since there may be hundreds, perhaps even thousands, of additional documents in Whitman’s handwriting that have gone undetected … [ Read all ]
Yesterday we were privileged to host two special advance screenings of The Monuments Men, one especially for the staff of the National Archives. Thanks to the generosity of Sony Pictures, Columbia Pictures, and Robert Edsel, author of The Monuments Men upon which the film is based for making this possible. The film will open in theaters around the country on February 7th.
In our East Rotunda Gallery, through the 19th of February, our featured document is an Einsatzstab Reichsleiter Rosenberg (ERR) album that records artwork looted by the Nazis during the Second World War – one of a series of photo albums created for Adolph Hitler’s benefit to document the Nazis’ systematic looting of cultural treasures and to serve as a pick list for his planned museum in Linz after the war. The Army’s Monuments, Fine Arts, and Archives program recruited the group known as the Monuments Men (although there were also Monuments Women), and they used these albums to return treasures to their rightful owners. The volume on display is one of several recently discovered albums donated to the National Archives by Robert Edsel, the president of the Monuments Men Foundation for the Preservation of Art. The newly discovered albums supplement the 40 already in the custody of the National Archives.
General Dwight D. Eisenhower, Supreme Allied Commander, accompanied by … [ Read all ]
Illuminating-Devices for Christmas Trees, Patent 194421, August 21, 1877. Records of the Patent and Trademark Office. National Archives and Records Administration (Page 1)
Illuminating-Devices for Christmas Trees, Patent 194421, August 21, 1877. Records of the Patent and Trademark Office. National Archives and Records Administration (Page 2)
Illuminating-Devices for Christmas Trees, Patent 194421, August 21, 1877. Records of the Patent and Trademark Office. National Archives and Records Administration (Page 3)… [ Read all ]
Earlier this year, Jessie Kratz was appointed Historian of the National Archives—our first! Jessie has been with the Archives nearly 15 years—most recently on staff at the Center for Legislative Archives.
Over the years, many staff members have informally filled that role in various capacities and I want to thank them for recognizing the importance of our own history. Ironically, the National Archives, the repository of the nation’s history, had no historian of its own. I have come to appreciate the work that the historians across the Federal government do and am so pleased that we join the ranks of those Agency and Congressional historians.
Upon accepting the job, Jessie’s first priority was to create the National Archives History Office to ensure our agency’s history is retained. She is working to make sure the official records created by the National Archives are preserved and accessible for research.
“What is Past is Prologue”, inscribed on Future (1935, Robert Aitken) located on the northeast corner of the National Archives Building in Washington, D.C. Photo courtesy of user: Salticidae on Flickr
Jessie’s office will also be accepting non-record material— this includes memoirs, collections of original photographs and letters, memorabilia, diaries, maps and other historical documents that help tell the story of the National Archives but would not otherwise be preserved in the official records of the National Archives. Please contact her if … [ Read all ]