Archive for the ‘NARA Records’ Category

Staying Ahead of Sandy

Written on: October 31, 2012 | 3 Comments

I hope that you and your families are well and safe after Sandy’s visit to the Northeast.

The National Archives buildings were largely spared, thanks to extensive preparation based on “lessons learned” from similar weather events.  I am grateful to all of our staff and especially to our facilities and emergency staff for their ongoing work in keeping personnel and records safe. None of our records were damaged as a result of Hurricane Sandy, thanks to our staffs’ careful preparation.

At Archives I, in Washington D.C., our facilities staff took several precautionary steps prior to Hurricane Sandy’s arrival, including pumping down sump pits and pre-deploying the flood gates at the A1 moat openings.  Additional measures implemented after the 2006 flooding including the installation of coffer dams and watertight doors, successfully limited water leakage to a minimal amount.  The generator fuel tanks were filled and ready in case power was lost.

 

East Flood Wall (7th Street), Archives I Building, Washington DC:

East Flood Wall

 

West Flood Wall (9th Street) Exterior, Archives I Building, Washington DC:

West Flood Wall Exterior

(Photo credit: Timothy Edwards, National Archives Facility Manager)

At Archives II, our facility at College Park, MD, advance preparations included pumping down the rain water storage tank and securing the exterior of the building, as well as filling the generator fuel tanks in case power was lost. Power service remained throughout. There … [ Read all ]

Celebrating Our Volunteers

Written on: October 12, 2012 | 1 Comment

This week we had an opportunity to honor volunteers who contributed more than 100 hours of their time to the National Archives this year in our Washington and College Park locations—295 volunteers who contributed 42,284 hours! These amazing numbers demonstrate their love of history and the work that we do.

A parade of staff supervisors took the stage to brag about the work of their volunteers who wrote hundreds of item-level descriptions, created thousands of photo captions, scanned tens of thousands of files, indexed tens of thousands of records, inventoried rows of stacks, answered researchers’ questions, improved access to our online holding, and even used social media to broadcast information about our records. Some wrote articles for our Prologue magazine as well as blog posts about the records and some presented lectures to the public.

The work of our volunteers leads to a better understanding of our records and better service to our users. In particular, this year volunteers shed light on the records of Fort Monroe, the Army Signal Corps color photographs from Vietnam, the military service of Marine dogs in World War II, the role of Clara Barton and the Missing Soldiers Office during the Civil War, the Brooklyn Navy Yard glass plate negatives, the preservation status of our diplomatic cables from the 1930s to the 60s, and the relationship between the FBI … [ Read all ]

American Archives Month

Written on: October 9, 2012 | 1 Comment

October is American Archives Month, a time when we celebrate the work that archivists all over the country do to ensure that the records of their institutions are created, collected, and protected in a manner that allows their clientele to find what they need.  Here at the National Archives that means ensuring that citizens can hold our government accountable, can learn from our history, and can explore family histories, to name just a few ways the records are used.

What do I love about the National Archives?  The discoveries made every day in the records of our country, such as:

  • Last week a veteran arrived in College Park by motorcycle from Nevada.  He has been searching for 43 years for information about his platoon leader killed in Viet Nam. The staff found the information he needed “in 30 seconds!”
  • An archivist in St. Louis learned of a family bible in our pension claim records for his Revolutionary War ancestor
  • Letters with checks for the pennies collected by school children, teachers, and Elks Lodges around the country in a campaign to save the Navy’s oldest ship, the U.S.S. Constitution during the late 1920s.
  • The fact that my grandfather, Paolo Ferriero, was 15 years old when he arrived in Boston from Naples in 1903.  And that he was met by his father, Antonio, who had arrived three
[ Read all ]

Wikimania 2012

Written on: July 18, 2012 | 9 Comments

Last Saturday I spoke to an enthusiastic crowd of Wikimedians at the Wikimania 2012 Conference here in Washington. Over 1400 people from 87 countries came together to talk, hack, and share their expertise and experiences at the week-long event.  I was glad to share in their joie de vivre and to talk about our common missions at the closing plenary session.

Check out the enthusiasm for the National Archives at Wikimania 2012:

Merrilee Tattoo

Merrilee Proffitt, Senior Program Officer at OCLC Research, and NARA enthusiast

Dominic Tattoo

National Archives’ Wikipedian in Residence, Dominic McDevitt-Parks

So you may be asking why the Archivist of the United States is so interested in working with the Wikimedia Foundation.  As I noted at the conference, 42% of Americans turn to Wikipedia for information.* It is a terrific way to make Archives content more transparent and available. If we are serious as an agency about our mission to provide access to permanent federal records, and indeed we are, then we must consider working with the community and using the power tools available through the Wikimedia Foundation.

Our Wikipedian in Residence (pictured above) has already worked with our staff to upload over 90,000 digital copies of our records to the Wikimedia Commons for use in Wikipedian articles.  We have several more projects in the pipeline, too, all in an effort to increase access to our … [ Read all ]

Beer, Doughnuts, and the War of 1812

Written on: June 14, 2012 | 12 Comments

The Great Doughnut War of '12 Poster

Last week the staffs of the National Archives and the Canadian Embassy here in Washington gathered to commemorate the War of 1812 in a special way—The Great Doughnut War of ’12, pitting Dunkin’ Donuts and Krispy Kreme against Tim Hortons. Three celebrity judges—two from the National Archives and one from the Canadian Embassy participated in a blind taste testing (below left).

Blind taste text and ballot box

 

 

 

 

 

 

And the attendees all had a chance to vote (ballot box, above right) as the doughnuts were served on separate unlabeled platters. Lest you think the two to one odds—doughnuts and judges—were unfair, let me point out that the event was held in MY HOUSE!

National Archives in black and white

 

 

 

 

 

 

 

The tension built during the day when we learned that the delivery of Tim Hortons to the Embassy resulted in potential disaster.

crushed doughnuts

 

 

 

 

 

 

 

Claiming SABOTAGE by the competition, the resourceful Embassy staff hoofed it to Baltimore for replacements.

We treated our Canadian friends to a display of facsimiles of records pertaining to the War of 1812 and beer!

And we ended the evening with a special screening of my favorite movie, “Strange Brew”—the source of everything I know and love about Canada!

P.S. Tim Hortons was the victor—both by popular vote and celebrity vote. A recount is underway!

 … [ Read all ]

1940 Census Release

Written on: April 2, 2012 | 1 Comment

On April 1, 1940 over 120,000 census takers fanned out across the United States to begin conducting the 1940 census. Over the next several weeks they would enumerate over 131,000,000 residents of the country from President Franklin D. Roosevelt to families living in the remotest areas of the nation.

"Enumeration, Alaska Too Saw the Census Enumerator Arrive in His Dog Sled." National Archives and Records Administration. Series: Photographs Documenting the Sixteenth Decennial Census, compiled 1940 - 1941. ARC ID 6200721

Genealogists, social scientists, historians, and others, as well as the staff here at the National Archives, are eagerly awaiting the opportunity to discover what life was like as the country neared the end of the Great Depression. The 1940 census reflects the previous decade with questions intended to track migration and employment during the Depression. For the first time the Bureau of the Census employed sampling when conducting the census. Approximately five percent of the population was asked supplemental questions including ones about military service, the birthplace of parents, and, for women, marital status and the number of children.

"Enumeration, No Kind of Habitation was Missed, Included among the Places are Railroad Section Hands." National Archives and Records Administration. Series: Photographs Documenting the Sixteenth Decennial Census, compiled 1940 - 1941. ARC ID: 6200776

On Monday morning, I was pleased to co-host the National Archives’ ceremony … [ Read all ]

Happy Sunshine Week!

Written on: March 12, 2012 | 3 Comments

Almost 100 years ago, Justice Louis Brandeis wrote:  “Sunlight is said to be the best disinfectant.  If the broad light of day could be let in upon men’s actions, it would purify them as the sun disinfects.”

I like to think that we celebrate Sunshine Week every day at the National Archives.  We have a unique role, which we describe as “preserving the past to protect the future.”  The beautiful sculptures designed by Robert I. Aitken and chiseled by the Piccarelli Brothers of the Bronx at the Pennsylvania Avenue entrance echo this.  “The Past” is represented by an ancient bearded man with a scroll and “The Future is a young women with a book.  She sits atop a pedestal inscribed with “The Past is Prologue.”  That is the spirit which embodies the function we serve.

It also embodies the Freedom of Information Act which we celebrate this week.  FOIA was passed into law by President Lyndon Johnson on the Fourth of July in 1966.  Since its passage it has been used by scores of people to learn more about how our government works.  In 2010 alone, the government received more than 600,000 requests for records under the FOIA.  We are proud to have the original text of the FOIA as it was signed into law in 1966.  And we are especially proud to have it … [ Read all ]

“Yes We Scan”

Written on: January 10, 2012 | 34 Comments

In September 2011, the White House launched an online petition web site, We the People, where anyone can post an idea asking the Obama administration to take action on a range of issues, get signatures, and get a response from their government.

It’s an experiment in democracy, which is generating new ideas and improving on old ideas every day. One of those rising ideas is “Yes We Scan.”

Yes We Scan is an effort by the Center for American Progress and Public.Resource.org to promote digitization of all government information in an effort to make it more accessible to the world.

Here at the National Archives, we house the nation’s permanent records, and we think increasing access to our collections in this way is a great idea. Our most recent efforts to do this ourselves as part of our OpenGov initiative, include the Citizen Archivist project, a Wikipedian in Residence, Tag it Tuesdays, and Scanathons. We are also moving forward on implementing the President’s recent Memorandum on Managing Government Records, which focuses on the need to update policies and practices for the digital age.

Wikipedia “ExtravaSCANza” at the National Archives in College Park, MD.  January 6, 2012. Source: Wikimedia Commons

But all those things aren’t enough. Yes We Scan calls for a national strategy, and even a Federal Scanning … [ Read all ]

Record Keeping Memo

Written on: November 28, 2011 | 6 Comments

Today, the President issued a memorandum to heads of Executive Departments and Agencies on Managing Government Records.  This marks the start of an executive branch-wide effort to reform records management policies and practices.

I strongly support this Presidential initiative, which sends a very clear message to Federal agencies about the importance of managing electronic records.  Records management must keep up with the technologies used to create records in the Federal government, and the President’s Memorandum underlines the critical nature of this responsibility.

Each agency will be required to report to the Archivist the name of a senior agency official who will supervise an agency-wide evaluation of its records management programs. These evaluations, which are to be completed in 120 days, are to focus on electronic records, including email and social media, as well as those programs that may be deploying or developing cloud-based services.

The President’s memorandum also asks that the National Archives identify opportunities for reforms that would facilitate improved government-wide records management practices.  We will begin immediately to coordinate discussions with Federal agencies, interagency groups, and external stakeholders.

My staff and I look forward to working with OMB, the Associate Attorney General, and all agencies to ensure that they comply with the new Memorandum and that we continue a government-wide effort to preserve permanent electronic records that eventually become part of the … [ Read all ]

In Support of Scholarship

Written on: October 3, 2011 | 4 Comments

As the nation’s record keeper, we are passionate about the opportunity to support research and scholarship at the National Archives.  As part of this commitment to research and inquiry, we recently awarded the first National Archives Legislative Archives Fellowship to Dr. Peter Shulman, Assistant Professor of History at Case Western Reserve University.

Peter Shulman in the research room at the National Archives in Washington, DC.

Dr. Shulman’s research focuses on technology and American foreign relations in the 19th and early 20th century, expanding his 2007 dissertation into a manuscript, “Engines and Empire: America, Energy, and the World, 1840-1940.”  By accessing the Congressional records housed at the National Archives, Dr. Shulman is not only able to explore the ways Congress handled questions of foreign relations and technology, but also surveys petitions and memorials as a way to better understand how Americans viewed their government.

The historical records of Congress, housed at the National Archives Center for Legislative Archives (CLA) in Washington DC, provide a wealth of information about the role of Congress since the First Congress convened in 1789.  Dr. Shulman described an exciting find during a recent visit to the CLA: a large collection of petitions and memorials from the early 1850’s asking Congress to reduce ocean postage rates.  He noted,

“Many Americans linked the cost of international postage to things

[ Read all ]