The Managing Government Records Directive (OMB M12-18) charges the National Archives and Records Administration to lead the efforts to modernize records management in the Federal Government.
The Directive focuses on two main goals:
agencies will require electronic recordkeeping by managing all their email in an accessible electronic format by the end of 2016 and managing all their permanent records as electronic records by the end of 2019.
agencies must demonstrate compliance with all records management laws and regulations.
I talked about the importance of the Directive in a post when it was issued in 2012. Since then, we passed several milestones. Agencies have identified Senior Agency Officials to lead records management in their programs and I have met with them to discuss the challenge and collaborate on solutions. And they have reported on their progress.
Staff members Meg Phillips, Don Rosen, and Chief Records Officer Paul Wester mingle with vendors at “The Managing Government Records Directive: A Grand Challenge for Industry” event in September 2013.
In September, we hosted a successful industry day for the Federal information management community and vendors with automated electronic records management solutions and services. It was an opportunity to meet and discuss the solutions and tools needed to meet the goals of the Directive.
During my years at MIT and Duke, Commencement was always a special day for me. It put into perspective all of the work during the previous year to ensure that students and faculty had the information resources and support they needed in their coursework and research—a morning to celebrate the launch of another class of educated men and women.
So, I am taking this assignment seriously. I will certainly be taking FDR’s advice to heart—“Be sincere, be brief, be seated.”
But I need your help. What advice would you give this graduating class? What special message would you deliver to undergraduates? Graduate students? Parents and other family members? Faculty and staff of the university? Send me your ideas!
In the video below, Jennifer Pahlka, U.S. Deputy Chief Technology Officer, invites you to make a difference and serve your country by applying to become a Presidential Innovation Fellow. This is the third round of the Presidential Innovation Fellows. Projects from the first two rounds included: making government data more openly available, programs to assist Veterans, streamlining processes for citizens to find information and government services, and projects to assist American businesses. You can find out more about these first and second round projects on the Innovation Fellows website.
We are excited that this is the first time a National Archives project is featured! For our project, “Crowdsourcing Tools to Unlock Government Records,” innovators will lead the open development of crowdsourcing tools for the public to easily contribute to government records at the National Archives and improve the effectiveness of crowdsourcing across the government.
Presidential Innovation Fellows will build upon our crowdsourcing efforts, which have included the Citizen Archivist Dashboard, transcription projects, scan-a-thons, and collaboration with Wikipedia, to usher in a new generation of open development of crowdsourcing tools.
Do you want to make a difference in government? Apply today!
Yesterday we were privileged to host two special advance screenings of The Monuments Men, one especially for the staff of the National Archives. Thanks to the generosity of Sony Pictures, Columbia Pictures, and Robert Edsel, author of The Monuments Men upon which the film is based for making this possible. The film will open in theaters around the country on February 7th.
In our East Rotunda Gallery, through the 19th of February, our featured document is an Einsatzstab Reichsleiter Rosenberg (ERR) album that records artwork looted by the Nazis during the Second World War – one of a series of photo albums created for Adolph Hitler’s benefit to document the Nazis’ systematic looting of cultural treasures and to serve as a pick list for his planned museum in Linz after the war. The Army’s Monuments, Fine Arts, and Archives program recruited the group known as the Monuments Men (although there were also Monuments Women), and they used these albums to return treasures to their rightful owners. The volume on display is one of several recently discovered albums donated to the National Archives by Robert Edsel, the president of the Monuments Men Foundation for the Preservation of Art. The newly discovered albums supplement the 40 already in the custody of the National Archives.
General Dwight D. Eisenhower, Supreme Allied Commander, accompanied by … [ Read all ]
The National Archives is proud to join other federal agencies in support of the “It Gets Better Project.” Our participation in this project represents an opportunity for federal agencies and employees to openly talk about issues, share messages and stories of hope, and provide resources for support.
Thanks to all the NARA staff across the country who shared their stories and supported this project. And remember, it truly does get better.… [ Read all ]
The new David M. Rubenstein Gallery, hosting the “Records of Rights” permanent exhibit, which discusses the rights of women, immigrants, and African Americans.
David Rubenstein is a passionate advocate for the National Archives and for educating all Americans about our shared history. His many gifts to us and to other cultural institutions have done much to promote public awareness of our nation’s history. And we are deeply grateful to him for his generous gift to the Foundation for the National Archives that made possible this new gallery, which showcases the long struggle to secure and exercise individual rights for all Americans.
Ribbon cutting ceremony for the new Rubenstein Gallery. From left to right: President of the Foundation’s Board of Directors A’Lelia Bundles, Archivist of the United States David S. Ferriero, David M. Rubenstein, and Congresswoman Nancy Pelosi. (Photo by Margot Schulman from the Foundation for the National Archives)
David is a firm believer in the power of public-private partnerships and I am thankful for the support from our Senate and House Appropriations Committees in matching his gift for this project.
The centerpiece of “Records of Rights” is the 1297 Magna Carta, which David purchased five years ago because he believed the one copy of this … [ Read all ]
The Public Interest Declassification Board (PIDB) recently hosted an open meeting to discuss its recommendations to the President on Transforming the Security Classification System, focusing on declassification prioritization. PIDB continues to advocate for public discussion on the report. This meeting represented opportunities to highlight recommendations from the report, continue the conversation about the current declassification system, and discuss the topics citizens want prioritized for declassification.
The meeting also hosted a panel discussion on “Perspectives on Prioritizing Government Records for Declassification and Public Access,” featuring Stephen Randolph, Historian at the Department of State; Joseph Lambert, Director of Information Management Services at the Central Intelligence Agency; Michael Dobbs, Journalist and Scholar-in-Residence at the Holocaust Museum; and Stephen Aftergood from the Federation of American Scientists.
My opening remarks at the meeting were an opportunity to emphasize the importance of the National Archives’ role in this democratic process, and to highlight the work we are doing to eliminate the declassification backlog and modernize records management practices:
When people have open access to government information, they are able to hold government accountable for its actions. This is an essential part of our democracy. As Thomas Jefferson wrote from Paris in 1789: “whenever the people are well-informed, they can be trusted with their own government…whenever things get so far wrong as to attract their notice, they may be relied on … [ Read all ]
Last night I had the distinct honor of welcoming director Steven Spielberg to the National Archives and presenting him with the Foundation for the National Archives’ Records of Achievement Award for bringing our nation’s history to life on the big screen. Also joining us was previous award recipient Ken Burns, who spoke with Mr. Spielberg onstage about history, storytelling, and the National Archives.
From left to right: Executive Director of the Foundation Patrick Madden, Archivist of the United States David S. Ferriero, director Steven Spielberg, filmmaker Ken Burns, and President of the Foundation’s Board of Directors A’Lelia Bundles.
This event was also an important opportunity for me to recognize and thank the terrific staff of the National Archives and the Foundation for the National Archives—the folks who really make my job easy.
If you’re the kind of person who sits through the credits of a movie—as you should be—and you sat through the Lincoln credits, you would have seen staff member Kate Mollan’s name and the National Archives and Records Administration for her help on the research on the 13th Amendment. I believe it is the first time a member of the staff has been named in a major motion picture. Thanks for making us all look good, Kate.
The monumental statues on the Pennsylvania Avenue side of the building honor the Past and … [ Read all ]
With the opening of the “Discovery and Recovery” exhibit, I had a chance last week to thank many of the National Archives staff who made it possible. And it truly took a village to make this happen! Staff from just about every corner of the Agency contributed—preservation and conservation, security, legal, communications, exhibits, digital engagement, innovation, digital preservation, holdings protection, programs, and facilities. Truly a team effort.
Photo of the “Discovery and Recovery” exhibit in the Lawrence O’Brien Gallery. Photograph from the National Archives’ Instagram account: instagram.com/usnatarchives
In my remarks to the assembled staff I tried to convey my pride in their work, but also my pride in the passion and commitment they bring to the job every day. And I was reminded of the closing lines of Donna Tartt’s new novel, The Goldfinch, about the rescue of a painting:
“…if disaster and oblivion have followed this painting down through time—so too has love. Insofar as it is immortal (and it is) I have a small, bright, immutable part in that immortality. It exists; and it keeps on existing. And I add my own love to the history of people who have loved beautiful things, and looked out for them, and pulled them from the fire, and sought them when they were lost, and tried to preserve them and save them while passing them along … [ Read all ]
Next week we will be opening an extraordinary exhibit, “Discovery and Recovery: Preserving Iraqi Jewish Heritage,” at the National Archives in Washington, DC. The exhibit, spanning more than 400 years, tells the story of the dramatic recovery on May 6, 2003, of 2,700 books and tens of thousands of documents from a flooded basement in the headquarters of the Mukhabarat, Saddam Hussein’s secret police.
Before Treatment: Letter from the British Military Governor’s Office in Baghdad to the Chief Rabbi Regarding the Allotment of Sheep for Rosh ha-Shanah, the Jewish New Year, 1918.
The discovery, named the Iraqi Jewish Archive, included some of the most sacred texts of the Jewish people, including an ancient Torah, Talmud and Zohar—along with tens of thousands of documents relating to the Jewish community in Iraq. Upon the discovery of the documents, we were immediately called in due to our Agency’s extensive expertise in protecting great cultural treasures such as these from decay and destruction.
Materials drying outside the Mukhabarat, Saddam Hussein’s intelligence headquarters.
Led by our Director of Preservation Programs, Doris A. Hamburg, and supported by the U.S. Department of State, the National Archives has for more than a decade taken painstaking efforts to preserve these texts and digitize them for universal public access. Their relentless dedication has ensured that these sacred texts will be kept alive and … [ Read all ]
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