Archive for the ‘Transparency’ Category

A National Archives of the Future

Written on: February 3, 2011 | 6 Comments

In his State of the Union address last week, President Barack Obama said, “We can’t win the future with a government of the past.” He called for a reorganization of government to give the people “a government that’s more competent and more efficient.”

At the National Archives, we are meeting the President’s call to action. Charting the Course is our plan for reinventing the National Archives to meet the demands we face in the digital age.

Our plan was developed with the help of over 40 staff members working on the Transformation Launch Team and in consultation with hundreds of National Archives’ staff. It represents the changes we must make to better serve the American people.

How are we going to become more competent and more efficient?

We’re creating a new culture based on common values at the National Archives. We’re restructuring the agency to better serve the American people and the government. And we are living the principles of Open Government — transparency, participation, and collaboration.

The chart below represents the future structure of the National Archives. This is not a “rearrangement of the deck chairs,” but a bold new way of positioning ourselves to face the future.

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While the full story is told in Charting the Course, here are just a few of the new offices and positions you should expect to … [ Read all ]

Change You Can See and Experience

Written on: December 20, 2010 | 9 Comments

Change is not easy, but NARA staff members are doing it with enthusiam and we are seeing the results.

Wireless internet is now available for researchers who use our Washington, DC and College Park, MD facilities. This service is free and available to registered researchers.

On Monday, we launched the redesigned Archives.gov. With your help, we have made it easier for researchers, veterans, teachers, and visitors to find the information they are looking for. This summer, you voted and we listened.

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The Redesigned Archives.gov

Later this month, we will launch Online Public Access, a prototype for a new search and display in the research section of Archives.gov. We want to encourage you to experience the new search interface and send your feedback to search@nara.gov.

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Coming Soon: Online Public Access

This month, we will also release the first National Archives’ mobile application called “Today’s Document,” based on the popular feature on Archives.gov.

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Also Coming Soon: Today’s Document Mobile App

And in January, NARA staff will begin to use an internal collaboration platform. This platform will use social-media based software to enable staff to better communicate, collaborate, and build communities.

We will see even more changes in this coming year.

Our Transformation Launch Team is engaging staff in an agency-wide reorganization and an identifcation of core values. The team is also working on substantial … [ Read all ]

Open to Change

Written on: October 26, 2010 | 74 Comments

Since my swearing in as the 10th Archivist of the United States less than a year ago, we’ve taken important steps to become a more open, transparent, participatory, and collaborative agency.

I’m proud of our accomplishments:

We’ve made a great start, but we have a lot more to do if we are to be well-positioned to meet the challenges we face in the 21st century.

It’s time for us to step out of our comfort zones and rethink how we operate as an agency.

A few months ago, I charged a task force to draft a plan for agency transformation. A draft plan was circulated internally for staff input. I’d like to thank the NARA staff who submitted hundreds of thoughtful comments on the proposed plan. Their insight was indispensable in the development of the final report.

Last week their final report, “A Charter for Change,” was issued to staff. The report outlines a new organizational model for the National Archives. These organizational changes are driven by a set of guiding principles. These are the pillars of how we … [ Read all ]

Leading an Open Archives

Written on: September 25, 2010 | 4 Comments

Recently, I read an article and book by Charlene Li, an expert on social media and former analyst and vice president at Forrester Research. In the book, Open Leadership: How Social Technology Can Transform the Way You Lead, she states that greater openness in organizations is inevitable and is a consequence of the increasing use of social media.

As your customers and employees become more adept at using social and other emerging technologies, they will push you to be more open, urging you to let go in ways in which you may not be comfortable. Your natural inclination may be to fight this trend, to see it as a fad that you hope will fade and simply go away. It won’t. Not only is this trend inevitable, but it also is going to force you and your organization to be more open than you are today.

It’s evident that social media is breaking down barriers to communication and empowering citizens and employees to speak their minds freely. Broadcasting our opinions, views, and expressing our personality, is simple and easy on blogs, Facebook, and Twitter. Li describes this new reality as a “period of fundamental social change akin to the rise of the automobile or the introduction of television.”

Her prescription for managing this new reality is “open leadership,” which means “having the confidence and … [ Read all ]

Coming Soon: Federal Register 2.0

Written on: July 22, 2010 | 2 Comments

On July 26, we will celebrate the 75th anniversary of the Federal Register Act by launching Federal Register 2.0.  In a special event in the Rotunda of the National Archives, I will be joined by the Public Printer of the United States and distinguished guests from regulatory agencies and the open government community to introduce the web 2.0 version of the daily Federal Register.

What is the Federal Register?

The Federal Register is the legal newspaper of the U.S. government and contains rules, proposed rules, and public notices of federal agencies, as well Presidential documents. It’s an important, crucial part of our democracy. The Office of the Federal Register is a component of the National Archives and Records Administration.

Have you ever tried to find something in the Federal Register?

As you might expect, the Federal Register is dense and difficult to read whether in print or online as a PDF.  It’s also difficult to find what you’re looking for.

Federal Register 2.0 takes into consideration the 21st century user and turns the Federal Register website into a daily web newspaper. The clear layout will have tools to help users find what they need, comment on proposed rules, and share material relevant to their interests. In addition to greatly improved navigation and search tools, the site will highlight the most popular and newsworthy documents and … [ Read all ]

Redefining Transparency in a Digital Age

Written on: May 6, 2010 | 9 Comments

If you’re reading this, the following statistic from a recent Pew Internet report applies to you: 

Fully 82% of internet users (representing 61% of all American adults) looked for information or completed a transaction on a government website in the previous twelve months.

It probably doesn’t surprise you that increasingly Americans are relying on the internet for access to government information.  More and more this is taking the form of social media tools like blogs, social networking sites, and services like Twitter or text messaging.  While the social nature of this type of engagement makes the tone more informal, it does not indicate that the engagement is trivial.

In the same Pew Internet report, three-quarters (79%) agree with the statement that having the ability to follow and communicate online with government using social media tools “helps people be more informed about what the government is doing,” while 74% agree that it “makes government agencies and officials more accessible.”

In today’s digital age, the National Archives and Records Administration must fulfill its mission not only in the research rooms, regional archives, and presidential libraries, but also in cyberspace.  Through our website and creative use of social media tools, we can provide access to the records that document the actions of our government.  This enables greater transparency, a crucial pillar of open government.

What does it mean … [ Read all ]

No Small Change

Written on: April 7, 2010 | 23 Comments

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The Pew Research Center recently published a report, “The Impact of the Internet on Institutions in the Future,” in which it found that 72 percent of experts agreed with the statement:

By 2020, innovative forms of online cooperation will result in significantly more efficient and responsive governments, business, non-profits, and other mainstream institutions.

That optimism agreed to by the experts indicates their belief that the internet will prompt institutional change, but is contrasted with the same experts’ concerns that:

Government agencies are cumbersome and resistant to change. The pace of progress towards openness and responsiveness will be slower than anyone would hope.

In my first few months on the job, I’ve seen some resistance to change, but that has been outmatched by what I see as a wellspring of enthusiasm for changes to our agency. One aspect of my job is to uncover and unleash talent across the agency. I am happy to say that I’ve already seen the passion of our staff and I know we can change our course and exceed expectations.

In this digital age, we have the opportunity to work and communicate more efficiently, effectively, and in completely new ways. This will require a change not only in our processes, but also in the culture of the National Archives and Records Administration. Working on the Open Government Plan (PDF) has helped … [ Read all ]