The Managing Government Records Directive (OMB M12-18) charges the National Archives and Records Administration to lead the efforts to modernize records management in the Federal Government.
The Directive focuses on two main goals:
agencies will require electronic recordkeeping by managing all their email in an accessible electronic format by the end of 2016 and managing all their permanent records as electronic records by the end of 2019.
agencies must demonstrate compliance with all records management laws and regulations.
I talked about the importance of the Directive in a post when it was issued in 2012. Since then, we passed several milestones. Agencies have identified Senior Agency Officials to lead records management in their programs and I have met with them to discuss the challenge and collaborate on solutions. And they have reported on their progress.
Staff members Meg Phillips, Don Rosen, and Chief Records Officer Paul Wester mingle with vendors at “The Managing Government Records Directive: A Grand Challenge for Industry” event in September 2013.
In September, we hosted a successful industry day for the Federal information management community and vendors with automated electronic records management solutions and services. It was an opportunity to meet and discuss the solutions and tools needed to meet the goals of the Directive.
Our fourth strategic goal, our most important goal, focuses on the real treasures of the National Archives–our staff.
Photograph of Female Statue, The Future, Located near the Pennsylvania Avenue Entrance to the National Archives Building, 06/30/1936. National Archives ID: 7657960
This goal highlights our commitment to provide our staff with the training, tools and opportunities necessary for the transition into a digital environment. We intend to support staff through creating a culture of empowerment, openness and inclusion through both our processes and new technology. And we want to ensure that we have a diverse workforce, equipped with the skills necessary to fulfill our mission.
The goal of “Building Our Future Through Our People” includes several initiatives. We plan to:
Foster an employee development culture to promote learning and leadership by all.
Cultivate a robust, well-connected internal communications environment to support informed action at all levels.
Implement innovative practices and tools to recruit, sustain, and retain a 21st century workforce.
Create new career paths for NARA employees to ensure that we have the necessary competencies and skills in a digital environment.
As you can see from the initiatives, we take our commitment to the staff of the National Archives very seriously. It is only by providing a supportive environment for our staff that any of our goals may be achieved.
During my years at MIT and Duke, Commencement was always a special day for me. It put into perspective all of the work during the previous year to ensure that students and faculty had the information resources and support they needed in their coursework and research—a morning to celebrate the launch of another class of educated men and women.
So, I am taking this assignment seriously. I will certainly be taking FDR’s advice to heart—“Be sincere, be brief, be seated.”
But I need your help. What advice would you give this graduating class? What special message would you deliver to undergraduates? Graduate students? Parents and other family members? Faculty and staff of the university? Send me your ideas!
Over the past eighteen months, the staff and I at the National Archives have been working diligently to develop our next Strategic Plan. Many meetings, long conversations, Town Halls, thoughtful emails, and loads of feedback from staff and stakeholders have gone into the refinement of the strategy that will be the roadmap for our Agency through 2018. Along the way, I have encouraged staff to stretch their vision and to be bold.
Our Plan has four goals:
Make Access Happen:Increasingly this means digital, online access.
Connect with Customers:Wherever they are, however they want it.
Maximize NARA’s Value to the Nation:Through the use and reuse of our digital content.
Build Our Future through Our People:The most important goal of all.
Over the next couple of weeks I will be blogging on each of the goals to let you in on some of the ideas behind each of them. In the meantime, take a look at our new Strategic Plan.… [ Read all ]
In the video below, Jennifer Pahlka, U.S. Deputy Chief Technology Officer, invites you to make a difference and serve your country by applying to become a Presidential Innovation Fellow. This is the third round of the Presidential Innovation Fellows. Projects from the first two rounds included: making government data more openly available, programs to assist Veterans, streamlining processes for citizens to find information and government services, and projects to assist American businesses. You can find out more about these first and second round projects on the Innovation Fellows website.
We are excited that this is the first time a National Archives project is featured! For our project, “Crowdsourcing Tools to Unlock Government Records,” innovators will lead the open development of crowdsourcing tools for the public to easily contribute to government records at the National Archives and improve the effectiveness of crowdsourcing across the government.
Presidential Innovation Fellows will build upon our crowdsourcing efforts, which have included the Citizen Archivist Dashboard, transcription projects, scan-a-thons, and collaboration with Wikipedia, to usher in a new generation of open development of crowdsourcing tools.
Do you want to make a difference in government? Apply today!
The National Archives is proud to join other federal agencies in support of the “It Gets Better Project.” Our participation in this project represents an opportunity for federal agencies and employees to openly talk about issues, share messages and stories of hope, and provide resources for support.
Thanks to all the NARA staff across the country who shared their stories and supported this project. And remember, it truly does get better.… [ Read all ]
The new David M. Rubenstein Gallery, hosting the “Records of Rights” permanent exhibit, which discusses the rights of women, immigrants, and African Americans.
David Rubenstein is a passionate advocate for the National Archives and for educating all Americans about our shared history. His many gifts to us and to other cultural institutions have done much to promote public awareness of our nation’s history. And we are deeply grateful to him for his generous gift to the Foundation for the National Archives that made possible this new gallery, which showcases the long struggle to secure and exercise individual rights for all Americans.
Ribbon cutting ceremony for the new Rubenstein Gallery. From left to right: President of the Foundation’s Board of Directors A’Lelia Bundles, Archivist of the United States David S. Ferriero, David M. Rubenstein, and Congresswoman Nancy Pelosi. (Photo by Margot Schulman from the Foundation for the National Archives)
David is a firm believer in the power of public-private partnerships and I am thankful for the support from our Senate and House Appropriations Committees in matching his gift for this project.
The centerpiece of “Records of Rights” is the 1297 Magna Carta, which David purchased five years ago because he believed the one copy of this … [ Read all ]
Earlier this year, Jessie Kratz was appointed Historian of the National Archives—our first! Jessie has been with the Archives nearly 15 years—most recently on staff at the Center for Legislative Archives.
Over the years, many staff members have informally filled that role in various capacities and I want to thank them for recognizing the importance of our own history. Ironically, the National Archives, the repository of the nation’s history, had no historian of its own. I have come to appreciate the work that the historians across the Federal government do and am so pleased that we join the ranks of those Agency and Congressional historians.
Upon accepting the job, Jessie’s first priority was to create the National Archives History Office to ensure our agency’s history is retained. She is working to make sure the official records created by the National Archives are preserved and accessible for research.
“What is Past is Prologue”, inscribed on Future (1935, Robert Aitken) located on the northeast corner of the National Archives Building in Washington, D.C. Photo courtesy of user: Salticidae on Flickr
Jessie’s office will also be accepting non-record material— this includes memoirs, collections of original photographs and letters, memorabilia, diaries, maps and other historical documents that help tell the story of the National Archives but would not otherwise be preserved in the official records of the National Archives. Please contact her if … [ Read all ]
The Public Interest Declassification Board (PIDB) recently hosted an open meeting to discuss its recommendations to the President on Transforming the Security Classification System, focusing on declassification prioritization. PIDB continues to advocate for public discussion on the report. This meeting represented opportunities to highlight recommendations from the report, continue the conversation about the current declassification system, and discuss the topics citizens want prioritized for declassification.
The meeting also hosted a panel discussion on “Perspectives on Prioritizing Government Records for Declassification and Public Access,” featuring Stephen Randolph, Historian at the Department of State; Joseph Lambert, Director of Information Management Services at the Central Intelligence Agency; Michael Dobbs, Journalist and Scholar-in-Residence at the Holocaust Museum; and Stephen Aftergood from the Federation of American Scientists.
My opening remarks at the meeting were an opportunity to emphasize the importance of the National Archives’ role in this democratic process, and to highlight the work we are doing to eliminate the declassification backlog and modernize records management practices:
When people have open access to government information, they are able to hold government accountable for its actions. This is an essential part of our democracy. As Thomas Jefferson wrote from Paris in 1789: “whenever the people are well-informed, they can be trusted with their own government…whenever things get so far wrong as to attract their notice, they may be relied on … [ Read all ]
With the opening of the “Discovery and Recovery” exhibit, I had a chance last week to thank many of the National Archives staff who made it possible. And it truly took a village to make this happen! Staff from just about every corner of the Agency contributed—preservation and conservation, security, legal, communications, exhibits, digital engagement, innovation, digital preservation, holdings protection, programs, and facilities. Truly a team effort.
Photo of the “Discovery and Recovery” exhibit in the Lawrence O’Brien Gallery. Photograph from the National Archives’ Instagram account: instagram.com/usnatarchives
In my remarks to the assembled staff I tried to convey my pride in their work, but also my pride in the passion and commitment they bring to the job every day. And I was reminded of the closing lines of Donna Tartt’s new novel, The Goldfinch, about the rescue of a painting:
“…if disaster and oblivion have followed this painting down through time—so too has love. Insofar as it is immortal (and it is) I have a small, bright, immutable part in that immortality. It exists; and it keeps on existing. And I add my own love to the history of people who have loved beautiful things, and looked out for them, and pulled them from the fire, and sought them when they were lost, and tried to preserve them and save them while passing them along … [ Read all ]
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