Archive for the ‘Leadership’ Category
Robert D.W. Connor, the President of the Society of American Archivists (SAA) and recently retired first Archivist of the United States, in his address to the Society at their annual meeting in 1942 read a letter from President Franklin D. Roosevelt who had been awarded an honorary membership in the organization. He called for “…the duplication of records by modern processes…”
Letter from President Franklin D. Roosevelt to Robert Diggs Wembly Connor, 13 February 1942, Folder 668, Box 8 in the R. D. W. Connor Papers #2427, Southern Historical Collection, The Wilson Library, University of North Carolina at Chapel Hill.
FDR acknowledged the magnitude of effort required: “This involves, of course, a vast amount of work because of the volume of federal, state and local archives of all kinds—but I think that a broad plan would meet with hearty public support if it could be properly publicized.”
Which brings to mind the language in our draft Strategic Plan, one of the objectives under our goal of Making Access Happen. In an effort to make an ever-increasing number of records available to the public we have promised to streamline processes, innovate, and collaborate with others to significantly increase the number of NARA records that are available to the public. In fact, we have been so bold as to suggest that we “Digitize all analog archival … [ Read all ]
Yesterday the American Academy of Arts and Sciences Commission on the Humanities and Social Sciences released their report—The Heart of the Matter: The Humanities and Social Sciences for a Vibrant, Competitive, and Secure Nation. The report is the response to a bipartisan request from members of Congress: “What are the top actions that Congress, state governments, universities, foundations, educators, individual benefactors, and others should take now to maintain national excellence in humanities and social scientific scholarship and education, and to achieve long-term national goals for our intellectual and economic well-being; for a stronger, more vibrant civil society; and for the success of cultural diplomacy in the 21st century?”
The three goals and thirteen recommendations articulate an agenda which resonates with me.
Goal 1: Educate Americans in the knowledge, skills, and understanding they will need to thrive in a twenty-first-century democracy. The National Archives has, from its beginnings, had an educational mission and today, as civic literacy is at its lowest ebb, that mandate is ever more important. The creation of and access to online resources and teaching materials provide the tools for “citizens to participate meaningfully in the democratic process” articulated in one of the recommendations.
Goal 2: Foster a society that is innovative, competitive, and strong. Supporting innovative research and discovery through our National Historical Publications and Research Commission grants … [ Read all ]
This afternoon, the National Archives launched Founders Online—a tool for seamless searching across the Papers of George Washington, Thomas Jefferson, James Madison, Benjamin Franklin, John Adams, and Alexander Hamilton. Our National Historical Publications and Records Commission (NHPRC) has been funding these projects in paper for some time. Working with Rotunda at the University of Virginia Press and the editors of the six papers project, Founders Online was created with NHPRC funding to provide simultaneous searching across all six collections at once.
Through Founders Online you can now trace the shaping of the nation, the extraordinary clash of ideas, the debates and discussions carried out through drafts and final versions of public documents as well as the evolving thoughts and principles shared in personal correspondence, diaries, and journals. This beta version of Founders Online contains over 119,000 documents, and new documents will be added to the site on a continual basis.
You can see first-hand the close working partnership between George Washington and Alexander Hamilton from their time in the Revolutionary War to Hamilton’s draft of Washington’s Farewell Address. Or read John Adams’ description of Congress as a place where “There is so much Wit, Sense, Learning, Acuteness, Subtilty, Eloquence, etc. among fifty Gentlemen, each of whom has been habituated to lead and guide in his own Province, that an immensity of Time, is … [ Read all ]
Cass Sunstein, former Administrator of the Office of Information and Regulatory Affairs, in his new book, Simpler, shares the three most important things he learned during his time in the White House.
“People stop making some important mistakes when they speak in a foreign language.” Citing the example of cost-benefit analysis as a foreign language, he described it as a great “engine of simplification” by displacing intuitions and counteracting hysteria-forcing people unfamiliar with the language to slow down and act deliberately. This makes me wonder about the “foreign language(s)” we are using in our work and, therefore, the impact on those on the receiving end.
The second lesson deals with unnecessary complexity in rule making. While the rules make sense to the rule writers, they are often “complex, frustrating, and incomprehensible to the public.” Sunstein wrote the guidance on implementing the Plain Writing Act of 2010 calling for writing which is “clear, concise, well-organized, and consistent with other best practices appropriate to the subject or field and intended audience. Such writing avoids jargon, redundancy, ambiguity, and obscurity.” Makes me wonder how we’re doing on all of our “rule making” for other agencies and the general public.
“News Note, 3/16/1911.” Berryman Political Cartoon Collection. National Archives Identifier 6010881
“Those who have the privilege of serving the American people should listen closely to those whom … [ Read all ]
This week the American Society of Access Professionals (ASAP) honored the National Archives with its two highest awards. The President’s Award for Distinguished Public Service was awarded to Miriam Nisbet, Director of our Office of Government Information Services (OGIS). And the Director’s Award for Superior Public Service was awarded to the Public Interest Declassification Board (PIDB). PIDB is an advisory board created by Congress to promote access to national security decisions and activities. Our Information Security Oversight Office (ISOO) Director serves as the PIDB Executive Secretary and ISOO staff support the work of the board.
The President’s Award is the highest honor that ASAP grants recognizing distinguished and sustained contributions in the furtherance of the public interest with respect to access, privacy, and fair information laws, policies, and practices. ASAP noted Miriam’s work in FOIA at the Justice Department and then in the National Archives General Counsel’s office during the 1990’s, as legislative counsel for the American Library Association and then UNESCO in Paris. Special recognition was focused on her work to establish and head OGIS, created by the 2007 amendments to the FOIA. In accepting the award, Miriam pointed out that she had grown up along with the FOIA and that OGIS represents the maturity of a law that is one of the hallmarks of open government and democracy.
“Open for Business,” by cartoonist
… [ Read all ]
Yesterday we celebrated the accomplishments of National Archives staff across the country in our annual Archivist’s Awards Ceremony.
I read from Senate Resolution 99 which commends public servants for their dedication and continued service to the United States and acknowledging that ” … public service is a noble calling.” I also read from President Obama’s Public Service Recognition Week greetings: “In communities across our country, public servants at the Federal, state, and local levels tirelessly carry out the work of our government. Diligently serving without the expectation of fanfare, they enforce our laws, teach our children, and lay a strong foundation for our Nation’s progress. Our dedicated employees are committed to a cause greater than personal ambition, and each day, they tackle many of our most urgent challenges and help us move closer to a more perfect Union.”
Photograph of desk installed in National Archives Library, 1950. National Archives Identifier 3493214
We created a little internal fanfare yesterday by recognizing staff for protecting and recovering stolen records, for outstanding service and support of our nation’s veterans, for achievement in engaging our citizens, for developing the Presidential Memorandum and Directive on Managing Government Records, for efforts to increase National Declassification Center production, to name just a few of awards tied closely to our Transformation pillars.
We also celebrated long term service milestones of … [ Read all ]
On Monday, April 15, the John F. Kennedy Presidential Library and Museum suffered a fire. It was quickly managed and extinguished by first responders from the Boston Fire Department and the Boston Police Department. My sincere thanks go to them for their extraordinary efforts. I am grateful that no one was injured.
This fire occurred around the same time as the awful attack in Copley Plaza during the Boston Marathon. Our hearts go out to the victims of that terrible, terrible event. I have close ties to Boston. I have run that marathon with those people in the past and have had friends and relatives cheering for me at that finish line. I found this incident to be particularly sad and troubling.
The Boston Police Department is investigating the cause of the fire and initial indications are that it was not connected to the bombings at the Boston Marathon. Please remember the people affected by the tragedy in Boston on Monday, and wish for their resilience and for their healing.
Today, the work of the American people continues in Boston, and my heartfelt congratulations go out to the people who have been working hard to develop the Digital Public Library of America (DPLA), which is launching online today. Unfortunately, Monday’s tragedy occurred at the very steps of where the official gala launch was planned to be held, the Boston Public Library. The gala has … [ Read all ]
Veterans Day has special meaning for us at the National Archives where we hold the almost 112 million individual personnel files and medical records of the men and women who have served in the military. Housed in St. Louis, Missouri and Valmeyer, Illinois, more than 800 staff process, protect, and service those records to ensure that veterans and their families can receive the benefits due to them, can document family histories, and can received replacement medals and awards. More than 5,000 requests are received each day and I am so proud of the dedication the staff brings to their work, often going the extra mile to ensure that our veterans get what they need.
Photograph of San Francisco Yeomen attached to the Naval Reserve, June 1918. National Archives Identifier: 533764
Another more than 10 million military service records and pension files from earlier wars—American Revolution through the Philippine-American War—are serviced in Washington, DC.
Each one of those records, as is the case with each record in our custody, tells a story. Two of thousands of stories:
A veteran’s family wrote hoping to confirm a story regarding a real “Great Escape” during World War II. Staff discovered that the veteran had been captured by the Germans in 1944 and sent to a labor camp in Poland. He escaped by tunneling under the wire fence, disguised … [ Read all ]
I hope that you and your families are well and safe after Sandy’s visit to the Northeast.
The National Archives buildings were largely spared, thanks to extensive preparation based on “lessons learned” from similar weather events. I am grateful to all of our staff and especially to our facilities and emergency staff for their ongoing work in keeping personnel and records safe. None of our records were damaged as a result of Hurricane Sandy, thanks to our staffs’ careful preparation.
At Archives I, in Washington D.C., our facilities staff took several precautionary steps prior to Hurricane Sandy’s arrival, including pumping down sump pits and pre-deploying the flood gates at the A1 moat openings. Additional measures implemented after the 2006 flooding including the installation of coffer dams and watertight doors, successfully limited water leakage to a minimal amount. The generator fuel tanks were filled and ready in case power was lost.
East Flood Wall (7th Street), Archives I Building, Washington DC:
West Flood Wall (9th Street) Exterior, Archives I Building, Washington DC:
(Photo credit: Timothy Edwards, National Archives Facility Manager)
At Archives II, our facility at College Park, MD, advance preparations included pumping down the rain water storage tank and securing the exterior of the building, as well as filling the generator fuel tanks in case power was lost. Power service remained throughout. There … [ Read all ]
In his Memorandum on Managing Government Records, President Obama stated “…proper records management is the backbone of open Government.” The Memorandum began an executive branch wide effort to reform records management policies and practices and required each agency to:
- identify a senior official responsible for records
- provide plans for improving or maintaining its records management program, especially electronic records; and
- suggest obstacles to sound, cost effective management policies and practices
Finally, the Memorandum mandates that the Director of the Office of Management and Budget (OMB) and I issue a Records Management Directive which focuses on:
- creating a Government wide records management framework that is more efficient and cost effective
- promoting records management policies and practices that enhance the capability of agencies to fulfill their statutory missions
- maintaining accountability through documentation of agency actions
- increasing open Government and appropriate access to Government records
- supporting agency compliance with applicable legal requirements related to the preservation of information relevant to litigation; and
- transitioning from paper-based records management to electronic records management where feasible.
I am pleased to report that this morning Jeffrey Zients, Acting Director of OMB and I issued the Managing Government Records Directive. With lots of hard work on the part of National Archives and Records Administration, White House, Federal agency staffs and stakeholder groups, the directive charts new directions for the management of the … [ Read all ]