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I would like to bring to your attention two upcoming webinars regarding the NHPRC’s proposed new grant program for State Board Programming Grants. This program replaces the former State and National Archival Partnership (SNAP) grant program. The webinar schedule and instructions appear at the end of this message.

The National Historical Publications and Records Commission seeks proposals that strengthen the nation’s archival network through activities undertaken by state historical records advisory boards (SHRABs). The purpose of this grant program is to assist state boards to enhance access to historical records, increase citizen engagement with records, and provide learning and development opportunities for students, citizens and professional archivists. The Commission will award grants to State Historical Records Advisory Boards to:

– Provide educational and outreach programs, workshops, and other activities that enhance citizen and student engagement with historical records

– Operate state-based regrant and scholarship programs that advance access to historical records.

– Collaborate on projects with other organizations to address common problems or shared opportunities within a state or among a consortium of state archives.

– Hold or participate in meetings and public forums on statewide or national archival issues.

Applicants may apply for grants of up to $40,000 for 12-month projects or up to $80,000 for 24-month projects. A portion of the funding may be used for costs to administer and operate proposed board activities.

The NHPRC expects to award approximately 30 grants in this program. The total amount allocated for this program is up to $700,000. Grants begin no earlier than March 1, 2015.

Application deadlines: DRAFT June 16, 2014; FINAL August 27, 2014.

Webinars will be held on the following dates and times:

Wednesday, May 7 @ 3:00 p.m. Eastern

Tuesday, June 24 @ 4:00 p.m. Eastern

Webinar attendees will need to click on the following link:

https://connect16.uc.att.com/gsa1/meet/?ExEventID=84603403

and enter their name and email address.

 



I’m pleased to host two webinars to discuss the grant announcement for Publishing Historical Records in Documentary Editions.

Changes in the grant announcement mean that current recipients and new applicants are encouraged to attend.

The first is Tuesday, May 20, 2014 at 3:00 pm EDT

The second is Thursday, May 29, 2014 at 2:00 pm EDT

To join either, you use the same link: https://connect16.uc.att.com/gsa1/meet/?ExEventID=86503625

If you have questions you wish me to address, please email me at lucy.barber@nara.gov

Lucy Barber

The National Historical Publications and Records Commission seeks proposals to publish documentary editions of historical records of national significance. Projects may focus on the papers of major figures from American life or cover broad historical movements in politics, military, business, social reform, the arts, and other aspects of the national experience. The historical value of the records and their expected usefulness to broad audiences must justify the costs of the project.

The goal of this program is to provide access to and editorial context for the historical documents and records that tell the American story. The NHPRC encourages projects, whenever possible and appropriate, to provide access to these materials in a free and open online environment, without precluding other forms of publication.

Grants are awarded for collecting, describing, preserving, compiling, editing, and publishing documentary source materials in print and online. Because of the focus on documentary sources, grants do not support preparation of critical editions of published works unless such works are just a small portion of the larger project.

All applicants should be aware that the application process is highly competitive. Applicants from ongoing project must demonstrate that they have successfully achieved the performance objectives associated with previous NHPRC awards, provide updated, current information, including a description of the new activities, progress towards preparing the edition, and a justification of the new budget.

If a currently-funded project is preparing only a print edition, they must either complete the project by 2018 or make plans to prepare an online edition by 2018. In the latter instance, projects may also prepare print editions as part of their overall publishing plan. Print-only editions should contact the NHPRC staff for technical assistance in preparing an application.

New projects and projects that have never received an NHPRC grant must include plans for an online edition and apply at the second deadline (December 4, 2014). Such projects may also prepare print editions as part of their overall publishing plan.

Applicants may apply for funding for one year. Award amounts may range from $30,000 to $200,000. Depending on the availability of funding, the Commission expects to make as many as 25 grants in this category, for a total of up to $2,500,000. Grants begin no earlier than March 1, 2015.

There are two deadlines:

Any currently funded NHPRC documentary edition project

Draft (optional): June 16, 2014

Final Deadline: August 27, 2014

NHPRC support begins no earlier than March 1, 2015.

Any currently funded NHPRC documentary edition project and any project seeking first time support

Draft (optional): October 1, 2014

Final Deadline: December 4, 2014

NHPRC support begins no earlier than July 1, 2015.



I would like to bring to your attention three upcoming webinars regarding NHPRC’s proposed new grant program for Access to Historical Records. The webinar schedule and instructions appear at the end of this message.
 
The National Historical Publications and Records Commission invites applications for its new archival grant program to promote the preservation and use of the nation’s most valuable archival resources. This grant program is designed to support repositories in preserving and processing primary source materials of national significance. The program emphasizes the creation of online tools that facilitate the public discovery of historical records. 
 
The Commission looks to fund projects that undertake the following activities: 
 
• Preservation, arrangement, and online description of historical records in all formats
• Digital preservation of electronic records and unstable audio and visual formats
 
After completing arrangement and description activities, applicants may also propose to digitize materials to provide online access to collections.
 
To increase the online availability of the nation’s most valuable archival materials, the Access to Historical Records grant program encourages applicants to submit work plans to both process and digitize entire series or collections. Applicants that intend solely to digitize materials will be asked to submit proposals to the Digital Dissemination of Archival Collections program.
 
A grant normally is for one to two years and for up to $200,000. The Commission expects to make up to 14 grants in this category for a total of up to $1,000,000. Grants begin no earlier than March 1, 2015.
 
Application deadlines: DRAFT June 16, 2014; FINAL August 27, 2014.
 
Webinars will be held on the following dates and times: 
 
Thursday, 8 May @ 2:30 p.m. Eastern 
Friday, 16 May @ 2:30 p.m. Eastern
Wednesday, 21 May @ 4:00 p.m. Eastern
 
Webinar attendees will need to click on the following link (https://connect16.uc.att.com/gsa1/meet/?ExEventID=87508535) and enter their name and email address. 


Today you will find the NHPRC grant programs for FY2015 posted on our website with links to the grant application forms that appear on Grants.gov. The link to our grant announcements page is located at the following URL: http://www.archives.gov/nhprc/announcement/

The NHPRC programs are as follows:

Access to Historical Records

State Board Programming Grants

Literacy and Engagement with Historical Records

State Government Electronic Records

Digital Dissemination of Archival Collections

Publishing Historical Records in Documentary Editions

The many comments we received over the past several weeks assisted the Commission in developing these programs, so thanks again to all of those blog followers who shared their thoughts.

The staff will be scheduling a series of webinars for each grant program in the near future, so please watch this blog, the professional listservs and the NHPRC website and facebook page for the webinar schedule as we get it developed. And in the meantime, if you have questions, PLEASE contact the grant officer listed for the program(s) you are interested in. S/he will be very happy to answer your questions and, in addition, your questions will help us develop effective FAQs and webinar content.



A heartfelt thank you to those who commented on the draft NHPRC grant programs over the past several weeks. We received close to 75 comments via this blog, emails, listservs, and letters, and the Commission members have seen all of them. The thoughtfulness and passion found in many of your comments ensures that the Commission can have a robust discussion and thorough consideration of the matters before it. In terms of process, the Commission will hold a working meeting in April via teleconference and its regular biannual meeting on Tuesday, May 13 at the National Archives in Washington, DC. So stay tuned as the 2015 grant programs are finalized in the coming weeks.

Be assured that we truly value the work of ALL NHPRC grantees whether based at the nation’s archives, historical documentary editing projects, or in the states. The projects we fund broaden and deepen public access to America’s records – both intellectual and physical access. We are constantly looking for ways to take advantage of the tools and technologies available that will facilitate the discovery and use of historical records and ensure a deeper understanding of our national heritage, and I am grateful that so many of you registered your commitment to these efforts through your comments



Given the extensive changes being proposed and in response to requests, the NHPRC has extended the comment period on the proposed DRAFT grant guidelines in all six categories.

The new deadline to submit comments is Monday, March 31, 2014.  We ask that you share your thoughts by posting them on the NHPRC blog.  As always, we welcome comments from individuals and organizations who are interested in these NHPRC programs. The NHPRC staff will share your comments with the Commission members as they consider program changes in the coming weeks.



Given the extensive changes being proposed and in response to requests from the historical and documentary editing communities, the NHPRC has extended the comment period for the Online Publishing of Historical Records and Publishing Historical Records Online: Transition Support grant program drafts.

The new deadline to submit comments is Monday, March 31, 2014.  We ask that you share your thoughts by posting them on the NHPRC blog.  As always, we welcome comments from individuals and organizations who are interested in these NHPRC programs. The NHPRC staff will share your comments with the Commission members as they consider program changes in the coming weeks.

Webinar Schedule

by on February 18, 2014


webinar

We are offering a series of Webinars for people to discuss the proposed drafts for the NHPRC’s grant programs. You can find information about how to participate under the individual posts for each of the drafts:

February 20 — Publishing Historical Records: Transition Support

To listen to a digital recording of this call, dial the USA Toll-free telephone number 877-471-6587 or USA Caller Paid telephone number 1-402-970-2667 and enter program ID 215031941001.

February 21 — State Board Programming Grants

To listen to a digital recording of this webinar, go to https://connect16.uc.att.com/gsa1/meet/?RecordingKey=3D1F07CE-4FE8-438F-88B7-9E72302C378F

February 24 — Literacy & Engagement with Historical Records

To listen to a digital recording of this webinar, go to https://connect16.uc.att.com/gsa1/meet/?RecordingKey=CEC503A6-EE8F-462C-96AB-3D3CA65F9E37

February 24 — Access to Historical Records

February 25 — Online Publishing of Historical Records

To listen to a digital recording of this webinar, go to https://connect16.uc.att.com/gsa1/meet/?RecordingKey=89DBFB3E-458E-491F-A85A-EDDE3C63CCC4

February 25 — State Government Electronic Records

To listen to a digital recording of this webinar, go to https://connect16.uc.att.com/gsa1/meet/?RecordingKey=BC10F41D-CA17-4DE2-B1A7-70C78C97B9CC



These questions are intended to give you an overview of the proposed changes to NHPRC grants programs.  We want to hear from you by March 31, 2014, and the Commission must approve them before they are final.

Frequently Asked Questions

What changes are being considered for the NHPRC grants program?
The National Historical Publications and Records Commission has developed draft grant announcements in six categories:

  •  Access to Historical Records – projects to support preserving and processing primary source materials.
  • Literacy & Engagement with Historical Records — projects to explore ways to improve digital literacy and encourage citizen engagement with historical records.
  • Online Publishing of Historical Records – projects to publish historical records online, including, compiling, digitizing, transcribing, and annotating documentary source materials.
  • Publishing Historical Records Online: Transition Support – projects to assist print-only documentary editions and documentary editions available only through paid subscriptions to complete their projects and/or provide free online access.
  • State Board Programming Grants – projects by state historical records advisory boards to enhance access to historical records, increase citizen engagement with records, and provide learning and development opportunities for students, citizens and professional archivists.
  • State Government Electronic Records — projects to accession, describe, preserve, and provide access to state government electronic records of enduring value.

If approved by the Commission, when do these changes take effect?
The changes begin in the next grants cycle, affecting project beginning in 2015.  Deadlines are to be determined and will vary among programs. We have not changed our policy on draft applications; those may be submitted two months before the final deadlines, giving staff enough time to review and share suggestions with you. Please check our Grant Announcement page in mid-April.

Why are you proposing these these changes?

The NHPRC has long been focused on supporting public access to the nation’s most significant historical records, and toward that end, we began funding documentary editions of those records in the 1960s. In the mid-1970s, our mission expanded to include funding projects at the state level and records preservation and access.

Over the past two years, the NHPRC staff has been reviewing the grants programs and Commission priorities with external advisors, representatives of professional associations, the Commissioners, leadership at the National Archives, and the Archivist of the United States. We have conducted a review of research and literature of the various archives and editing fields. Complementing new initiatives at the National Archives that emphasize access and use of the records of government, we will publish a new report The Digital Citizen and the American Record, which has three overarching Calls to Action:

  1. Accelerate digital literacy and citizen engagement.
  2. Create a National Partnership for Digital Government with state and local government archives.
  3. Expand online publishing of historical records.

With these goals in mind, we redesigned the new programs for our upcoming grant cycles.

Where do I go to find more information?

We’ve created a section on our blog Annotation (http://blogs.archives.gov/nhprc/ ) which includes an overview of each proposed program, a PDF of the Draft Grant Announcement, and information on how to participate in webinar discussions over the next two weeks.  We welcome your comments and encourage you to share your ideas.

I have received NHPRC grants for an ongoing historical documentary edition. What do these proposed changes mean to my project?

Ongoing documentary edition projects have two options. If you are already publishing an online edition that provides free access to the public, you should apply under the Online Publishing of Historical Records category.

If you are an ongoing documentary edition that has received NHPRC grants but you do not provide free online access to your edition, you should apply under the Publishing Historical Records Online: Transition Support category.  Our hope is that grant funds will assist you in online publication of your work. However, there are a small number of projects that cannot publish online editions or provide free access. We will provide funds for print-only projects as long as their completion date is no later than FY 2018.

What do you mean by “free online access?”

People should be able to view your entire online collection for free, without having to pay fees or subscriptions. Ideally, the entire collection should be fully searchable as well.  However, we consider a PDF of individual print volumes available for free on the web as meeting the requirement. If you have some other method of providing free online access, please let us know.

We want to digitize already-processed collections and put them online. Where do we go?

The NHPRC considers digitizing collections for online access as a preliminary form of publishing. We no longer support a stand-alone Digitization grant program, and you should apply under the Online Publishing of Historical Records program.  We have increased the number and budget of the new program to accommodate new digital projects.

We need to process archival collections and may want to put these materials online.  Where do we go?

For archival processing of historical records, read the grant announcement entitled Access to Historical Records.  If as part of the project plans, you also want to digitize records, you may include that activity in the proposal.

We have an electronic records processing and access project, and in the past, NHPRC has offered grants in Electronic Records. Where do we go?

If your institution is a state archives and you are interested in preserving and making available your permanent records, or in expanding your capacity to do so, you should apply in the State Government Electronic Records category. The aim of this category is to build capacity in the states for access to government electronic records. The program also encourages collaboration, so if your state archives wants to work with other types of archives to develop this capacity, the NHPRC will welcome those applications.

If your project is to process and provide access to your institution’s electronic records or those collections deposited in your repository, you should apply under the Access to Historical Records category.

What else is eligible under the proposed Access to Historical Records category?

Traditional archives processing projects that may include a digitization component as a part of your processing activities, electronic records processing, preservation digitization or reformatting of unstable audio and visual records.

What is new about the State Board Programming Grants category?

As before, only state boards, or their fiscal agents, are eligible to apply. Our intent is to promote projects at the boards that emphasize public access to historical records within the state. We are encouraging state boards to take innovative and creative approaches to meet this goal.

What kinds of projects are you looking for under the proposed Literacy and Engagement with Historical Records category?

Our initial emphasis is in three areas: educational partnerships to teach digital archiving skills; innovative tools and applications, include mobile apps; and new or ongoing efforts to use crowdsourcing to provide greater access to online historical records.



The NHPRC has long been focused on providing public access to the nation’s most significant historical records. With this purpose in mind, it has funded documentary editions of those records for many years, first in print editions and later as well in digital formats online.

The Commission wishes to expand its support of online publishing to enhance online public access to primary sources.  Grants will be awarded for all stages of publishing historical records online, including, compiling, digitizing, transcribing, and annotating documentary source materials. In particular, the Commission seeks applications that focus on digitizing, transcribing, annotating, or any combination of these core activities. Digitizing activities are included in this program as a preliminary form of publishing online. Applications are welcome from both documentary editing projects and from archives and other repositories with primary source materials looking to publish major collections of historical records online.

Both traditional documentary editions which publish in print and online formats and new digital projects are encouraged to apply for support.  The NHPRC will not support print-only editions in this grant program.

All ongoing documentary editions that have received NHPRC grants but do not publish an online edition or do not provide free public access to your edition should apply for support in the Publishing Historical Records Online: Transition Support grant program.  Our hope is that grant funds will assist you in going online. However, there are a small number of projects that cannot publish online editions or provide free access. We may provide funds for print-only projects that currently receive NHPRC support, as long as their completion date is no later than FY 2018.

Projects may focus on the papers of major figures from American life or cover broad historical movements in politics, military, business, social reform, the arts, and other aspects of the national experience. The historical value of the records and their expected usefulness to broad audiences must justify the costs of the project. The Commission will not consider proposals that charge for access.

 

Further details about Online Publishing of Historical Records:

  • Draft (optional):   TO BE DETERMINED; Final Deadline:   TO BE DETERMINED

Award amounts can range from $20,000 to $175,000 per year. The Commission expects to make as many as 35 grants in this category, for a total of up to $2,500,000

Please read the Online Publishing of Historical Records draft announcement.

Further details about Publishing Historical Records Online: Transition Support:

  • Draft (optional):   TO BE DETERMINED; Final Deadline:   TO BE DETERMINED

Award amounts may range from $30,000 to $175,000. The Commission expects to make as many as 8 grants in this category, for a total of up to $700,000.

Please read the Publishing Historical Records Online: Transition Support  draft announcement.

We welcome your comments here on the NHPRC blog – please supply any comments by March 31st. 

 

The first webinar was held on February 20, 2014: To listen to a digital recording of this call, dial the USA Toll-free telephone number 877-471-6587 or USA Caller Paid telephone number 1-402-970-2667 and enter program ID 215031941001.

The second webinar was held on  February 25, 2014. To listen to a recording, go to https://connect16.uc.att.com/gsa1/meet/?RecordingKey=89DBFB3E-458E-491F-A85A-EDDE3C63CCC4