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New Copiers/Scanners and Copy Card System

by on January 10, 2012

The National Archives Trust Fund is replacing current copiers and the copy card system in the research rooms of College Park, MD (Archives II) and Washington, DC (Archives I) in early 2012. The new copiers/scanners will have more features than the current copiers. The new machines produce paper copies and digitized scans that can download to thumb drives. Researchers can purchase thumb drives from the National Archives Trust Fund. The Trust Fund sells 1 GB thumb drives and will soon add 4 GB drives to their inventory.

The new copy card system will be installed concurrently with the copiers/scanners. Researchers with existing balances can expect any remaining balances on current copy cards to transfer to the new system.

The National Archives Trust Fund supports the programs of the National Archives through a variety of activities. Find information about the Trust Fund at



Steve Cotham January 10, 2012 at 5:15 pm

I would be interested to know what type of copiers/scanners the Archives will be installing.

Michael Hait January 10, 2012 at 8:30 pm

What is the cost for scans downloaded to a thumb drive?

Angela McGhie January 11, 2012 at 10:44 am

Will we only be able to use the NARA thumb drives, or could we bring in our own? What is the cost to download the digitized scans?

Diane January 11, 2012 at 2:51 pm

Hi Steve,

The model is the Sharp MX-M363, modified with a flat platen cover. The standard document feeder will be removed by the vendor.

Thank you,
Diane Dimkoff
National Archives
Director, Customer Services

Diane January 11, 2012 at 4:15 pm

Hi Michael and Angela,

Researchers can use their own thumb drives or purchase one from the NARA Cashier’s Office. For now, the scanning cost will be 25 cents per image, the same as the printing cost; however, fees are subject to change.

Thank you,
Diane Dimkoff
National Archives
Director, Customer Services

Todd Gilliom January 12, 2012 at 10:07 am


Matt Fulgham January 12, 2012 at 3:21 pm

Diane –
This is great news! Thanks for sharing.
Do you know if there are plans for NARA to replace our office copiers with these? It would really help us out in so many ways.
Congrats again on this great development!

Marie Carbone January 12, 2012 at 5:24 pm

We have Sharp MX-M363 copiers here at LP-JFK. They are excellent copiers at a reasonable price.

Diane January 13, 2012 at 5:18 pm

The research room copiers are paid for by the National Archives Trust Fund. Office copiers are paid for from OE money and are purchased by our Facilities department. There is no connection between the two. Sorry, Matt.

-Diane Dimkoff
National Archives
Director, Customer Services

Ken Johnson February 2, 2012 at 2:05 pm

Thank you! This is great news for researchers, both from Federal agencies and the general public. Question: Will these copiers replace the obsolete Kodak copiers in the Still Pictures reference room?

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