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Launching IdeaScale for Presidential Memorandum

by on February 16, 2012


We are happy to announce the start of our public information gathering related to the Presidential Memorandum on Managing Government Records. We will be using the IdeaScale tool for this. Records and information management professionals, vendors, and the general public are all invited to participate in this community.

We have set up the Managing Government Records IdeaScale at http://govrecordmanagement.ideascale.com/. This community will be open for comments until March 27, 2012.

Here is how it works. You can also download this handy .pdf of quick tips.

  • Create a free IdeaScale account.
  • Submit your ideas for improving the management of Federal records under the six categories specified by the President in the Memorandum. These are: Creating a government-wide framework; Promoting practices that enable agencies to Fulfill Missions; Maintaining accountability through documentation; Increasing Open Government and Access;  Supporting Agency Compliance; and  Transitioning from paper to electronic when feasible.
  • Provide comments on ideas already submitted.
  • Vote “up” or “down” on posted ideas. This will indicate to others what you think of the idea.
  • Encourage others to participate! Send a link to your colleagues or professional network
  • Check back to the site to see what is going on. Did others like your idea? Do you have something else to propose?

In addition to Ideascale, feel free to contribute a comment here. Let us know of the ideas big and small that should inform the directive to be issued this summer in response to the Presidential Memorandum.

Thank you for your participation!


Comments

Knowledge gaps, limitations, and (yikes) failure! | NixoNARA February 16, 2012 at 9:30 am

[...] most people in the private sector know, at least judging by the listservs and blogs I follow.  This won’t do it.)   I knew enough about the culture of the National Archives and Records [...]

Dawn February 16, 2012 at 2:57 pm

Records schdules were created for a paper and file cabinet world. That is not today. Today items are created electronically. So items need to be stored electroniclly and have a good search function. They then are either temporary or permanent.

There is already a good handle on what should be permanent so it is just a question of how long to keep temporary.

There is much more that can be flushed out and said but this is a start.

Diane LeBlanc February 17, 2012 at 3:50 pm

Since most of the “general public” lives outside of the beltway, will NARA be doing anything special to reach them and to help them to understand why they should care about this effort?

Arian Ravanbakhsh February 21, 2012 at 8:47 am

Hi Diane – Yes, we will continue to reach out to the public anywhere, mostly through this blog. We are asking our professional colleagues at SAA, ARMA, and NAGARA to spread the word as well and will be working with them to come up with some creative ways to reach their audiences. In addition, keep reading the blog. We are planning some things that we might be able to announce shortly.

Dr Natasha Khramtsovsky February 27, 2012 at 5:26 am

Looking at the first days of the IdeaScale portal, I suspect that NARA repeats typical error of many crowdsourcing projects. Don’t presume that well-known experts in the field will come to you, – invite them! And invite them now and personally!

NARA’s crowdsourcing project « Russian Rim of Records Management February 27, 2012 at 5:48 am

[...] NARA has opened “Managing Government Records” portal (see http://blogs.archives.gov/records-express/?p=1579 ). The goal of this crowdsourcing project is “public information gathering related to the [...]

Arian Ravanbakhsh February 27, 2012 at 8:43 am

Dr. Khramtsovsky

Thanks for the comment. Your advice about how to garner participation is accurate. We are working with our colleagues in the professional communities of ARMA, SAA, and NAGARA to have them reach out to their members with invitations to participate.

NARA’s crowdsourcing of ideas: The outcomes « Russian Rim of Records Management April 15, 2012 at 1:22 am

[...] IdeaScale-based campaign (see http://blogs.archives.gov/records-express/?p=1579  and  http://govrecordmanagement.ideascale.com/ ) for gathering ideas related to the Presidential [...]

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