We are canceling the October 1, 2013 training session on the Capstone Bulletin, scheduled to be held in McGowan Theater. We apologize for any inconvenience. The following sessions are still open for registration, and we encourage those who reserved a spot for the October 1, 2013 session to register for a new date following the instructions below. Each session is identical in content.
Archives I Workshop Session
This session will begin at 9:30 a.m. and end no later than 12:00 p.m. This session will be held in the McGowan Theater. To reserve a place at an in-person session, email your name, telephone number, and agency name to email@example.com. You may reserve places for several staff in the same email, but for security purposes we must have each individual’s name, telephone number, and email address.
Virtual Workshop Sessions
- October 16, 2013
- October 30, 2013
The virtual sessions will begin at 1:00 p.m. and end no later than 3:30 p.m. Registration for each virtual session is limited to 100 participants. Each session is identical in content. To register for a virtual workshop session, click on the following link https://nara.ilinc.com/public/pmurray . You will receive a confirmation email after registration.
Please email Shannon Olsen at firstname.lastname@example.org call 301-837-3486 if you need assistance for registration or logistics We reserve he right to postpone or cancel a meeting at any time. We will make every effort to contact registrants by e-mail and telephone if that occurs, so complete information at the time of registration is very important.
Meetings WILL BE CANCELED if the Office of Personnel Management (OPM) announces a “closed,” “unscheduled leave,” “liberal leave,” or “delayed arrival” policy for Federal employees for that day of if there has been an elevation to threat level RED in the Homeland Security status. Official Government closing and leave information is located on the OPM web site at www.opm.gov.
Once again, a natural disaster is severely impacting a region of our nation. Much of the Front Range of Colorado has been experiencing devastation due to historic rainfall amounts and subsequent flooding. Many residences, businesses, and organizations have been destroyed or damaged. So far, we have not been made aware of any damage to the records and information of any Federal agencies. This is very good news.
However, in the days ahead, as field staff return to their work places, we think it is possible that they will discover water damaged records or perhaps even the loss of some documents and information. We wish to particularly remind Agency Records Officers of the assistance that NARA can provide as well as other useful guidance in order for them to pass along this information to field personnel.
Depending on the damage caused by the flooding, it may be necessary for your agency to implement a records recovery operation. Water damage will likely be the major records recovery issue. For advice and assistance on records recovery operations please refer to the preservation section of our website. Here, you will find a template (.pdf) for contracting for records recovery services. You will also find a list of records recovery vendors. This list of vendors is provided by NARA for informational purposes. Inclusion on the list should not be viewed as an endorsement of the quality of the vendor’s services.
NARA staff members are available to provide additional information and guidance.
For advice on records recovery issues, please contact Doris Hamburg, NARA’s Director of the Preservation Programs Division on 301-837-1785 or via email at email@example.com or Mary Lynn Ritzenthaler, Chief of the Conservation Branch on 301-837-2906 or via email at firstname.lastname@example.org.
For advice and assistance on other records management issues arising from the storm, including to report on the emergency destruction of records under 36 CFR 1229.10 or the loss of records under 36 CFR 1230.14, please contact the appraisal archivist assigned to your agency. Please see this list of agency staff assignments and points of contact.
We hosted a very interesting and successful industry day – more accurately an industry morning – on Tuesday, September 10, 2013. The theme? The Managing Government Records Directive: A Grand Challenge for Industry.
This event supported Goal A3 of the Directive – the search for economically viable automated solutions for electronic records management – by giving the Federal information management community the chance to talk directly to vendors about what automated solutions are needed to meet the goals of the Directive.
Staff members Meg Phillips, Don Rosen, Mike Wash, and Paul Wester mingle with vendors after the formal program
The highlights of the event were two insightful panels of information managers from several Federal agencies. The first panel focused on the CIO’s perspective on electronic records management, and featured speakers from some of the biggest and most innovative programs. Bernard Mazer, CIO, Department of Interior and Robert Carey, Deputy CIO, Department of Defense explained how electronic records should fit into an integrated agency IT architecture. Mike Wash, NARA’s CIO, moderated the panel.
The second panel provided insights from records and information managers at a combination of large and small agencies. Mark Peasley, Deputy Director of Administration, Office of the CIO, Department of Homeland Security and Deborah Armentrout, Records Officer, Nuclear Regulatory Commission spoke about their agencies experiences and gave vendors direct advice about how to address agency challenges. Paul Fontaine, Information Management Technical Lead, Federal Aviation Administration spoke from his experience as an active member of the Electronic Records Management Automation Working Group organized to let agencies share best practices and support our work on this goal.
Paul Fontaine, FAA, Deborah Armentrout, NRC, and Mark Peasley (speaking), DHS
We were especially pleased that James Lappin captured the event in cartoon form on his UK-based records management blog, Thinking Records. He also posted the link to the recording, very helpfully spreading the word. (Thanks, James!)
The next step is for the vendor community to tell us what they can do to help us. We issued a request for information on September 13, including specific questions to help us understand what problems the vendors’ products and services help solve. Responses are requested by October 4, although we will keep accepting responses after that date. We recognize that the market keeps changing, but we want to gather what we can to help agencies do market research and for our own analysis.
For more information, please visit our industry day web page. We’ve updated the page with: the agenda, slides from the event, a recording of the entire presentation, and the link to the Request for Information on FedBizOpps.
We have just announced the schedule for our Bi-monthly Records and Information Discussion Group (BRIDG) meetings for Fiscal Year 2014.
All meetings will be held in the McGowan Theater at the National Archives building in downtown Washington, DC. These meetings are designed for us to share information with our agency customers and stakeholders about what is happening here in the Office of the Chief Records Officer, the Federal Records Center Program, Research Services, and other parts of Agency Services.
In FY 2014,we will continue to webcast the BRIDG meetings. In addition, video recordings and briefing slides will be available to agencies after the meeting on our website. Following each meeting, one of our Appraisal Teams will host a meet and greet session for agency records management staff. Additionally, prior to the meeting, we will host a coffee hour and networking session for Federal agencies to meet with NARA staff from the Federal Records Centers Program, RM Training Program, Research Services, and the Appraisal teams.
Meetings and corresponding Meet and Greet sessions will be held:
Wednesday, October 23, 2013 – Appraisal Team 2
Wednesday, December 18, 2013 – Appraisal Team 3
Wednesday, February 12, 2014 – Appraisal Team 4
Wednesday, April 16, 2014 – Appraisal Team 1
Wednesday, June 18, 2014 – Appraisal Team 3
Wednesday, August 13, 2014 – Appraisal Team 2 & Team 4
The standard BRIDG meeting schedule is:
9:00 a.m. to 10:00 a.m.: Networking Hour
10:00 a.m. to 12:00 p.m.: BRIDG Meeting
1:15 p.m. to 3:00 p.m.: Appraisal Team Meet and Greet
Please leave a comment if you have a suggestion for a topic that we should cover in an upcoming BRIDG meeting.
Not all the work associated with the Managing Government Records Directive is occurring here in the Office of the Chief Records Officer. While all agencies are working towards the main goals, the Directive also charges specific agencies to carry out actions. One of these agencies is the Office of Personnel Management (OPM). They are working on meeting action item B3, the establishment of a formal records management job series.
Last month, OPM held the last of three focus groups. The focus groups provided an opportunity for agency subject matter experts to discuss their current experiences classifying this type of work in their agencies. OPM was specifically interested in the duties and responsibilities appropriate for records management positions and how this work is performed throughout the Federal government.
Paul Wester, Chief Records Officer for the U.S. Government, attended the last session and said he was glad that he went. He said, “The meeting gave me, and several participants from other agencies, the opportunity to make more clear how records management work is now really highly analytic, high profile, somewhat technical activity that is more about information management and access – not just getting boxes out of offices and performing disposition.” Further, Paul said “we talked about how records management is part of the larger information management practice that is integral to agencies’ missions on a day-to-day basis – not just the housekeeping or administrative functions. We were particularly effective in talking about how records management actually makes things like FOIA and privacy work more effectively – not the other way around.”
Earlier efforts to define a Federal records management job series included the administration of FOIA and the Privacy Act. However, a decision was made to separate records management from those distinct functions. In March 2012, OPM released a position classification for a new job series called the Government Information Series, 0306 – which focuses on an agency’s specific work on FOIA and the Privacy Act. The effort for this year will address the related, but broader, records management occupation series.
OPM reported that a total of 41 participants attended the focus groups. They have begun the next phase of analyzing the input from the focus groups and reviewing the substantial, accumulated data as they work toward determining the approach to be used in establishing the series. We will continue to provide updates on this important work as the process moves forward.
Thanks to everyone who attended the focus group meetings or provided information to OPM and NARA about their agency’s records management positions.